EANCOM® 2002 S3 Edition 2014 Part II
ORDRSP Purchase order response message
5. Segments Layout
 
Previous Segment Segment number: 2 Legend Next Segment
BGM - M 1 -
Beginning of message
  Function:
  To indicate the type and function of a message and to transmit the identifying number.
 
EDIFACT
EAN *
Description
C002
DOCUMENT/MESSAGE NAME
C
R    
1001
Document name code
C an..3
R *
General explanations
231 = Purchase order response
The Purchase Order Response is transmitted by a supplier in response to a previous Purchase Order or Purchase Order Change Request.
All references other than the document number DE 1004 are in the RFF segment.
1131
Code list identification code
C an..17
N    
3055
Code list responsible agency code
C an..3
N    
1000
Document name
C an..35
O    
C106
DOCUMENT/MESSAGE IDENTIFICATION
C
R    
1004
Document identifier
C an..35
R  
Order Response Number assigned by document sender.
For global unique identification of documents Global Document Type Identifier (GDTI) is available.
1056
Version identifier
C an..9
N    
1060
Revision identifier
C an..6
O    
1225
Message function code
C an..3
R *
General explanations
4 = Change
12 = Not processed
27 = Not accepted
29 = Accepted without amendment
45 = Accepted with reserves
When code 45 is used in this position, confirmation is provided at a later stage by issuing a new ORDRSP which once again replies to the original Purchase Order, and also refers to the provisional Purchase Order Response.
The message function, coded is a critical element in this segment. The restricted codes detailed in DE 1225 have the following definitions:
4 = Change - The supplier accepts to supply the goods or services requested in the Purchase Order or Purchase Order Change Request, but requires changes to one or more of the items.
12 = Not processed - The supplier informs the buyer that the referenced message has been received but has not yet been processed completely.
27 = Not accepted - The supplier declines to supply the goods detailed in a Purchase Order or Purchase Order Change Request.
29 = Accepted without amendment  - The supplier accepts to supply the goods or services requested according to the terms set out in the Purchase Order or Purchase Order Change Request.
4343
Response type code
C an..3
D *
General explanations
AC = Acknowledge - with detail and change
AI = Acknowledge only changes
NA = No acknowledgement needed
This DE is used if the seller wishes to explicitly indicate whether an acknowledgement is required or not.
Segment Notes:
This segment is used to indicate the type and function of a message and to transmit the identifying number.

Example:
BGM+231+ORSP12856+29'
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